Secretary

Secretary

Nature of the work*

The principal and customary work of the employee in this class of employment consists in assisting one or more persons in carrying out secretarial tasks.

Characteristic functions

The employee in this class of employment enters texts and various data into a computer from manuscripts or various sources and produces letters, tables, reports and other documents; verifies the spelling and grammar rules in the texts entered and identifies the corrections to be made; receives and transfers telephone calls and provides general information; updates records and registers and files records and documents; opens and distributes the mail; drafts acknowledgements of receipt, simple letters or notes; finds and collects information to be included on forms that he or she fills out or in reports and correspondence.

As instructed and within the limits of his or her function, the employee relays telephone messages and information of a general nature concerning supply teachers or, more specifically, to parents, concerning school attendance; takes part in bulk purchases of school supplies and articles by carrying out transcription and verification duties; loans and retrieves books; carries out duties related to the sale of school supplies.

He or she may be required to compile, verify and enter data.

He or she uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets and in-house programs; uses electronic mail and, if necessary, carries out research on the Internet. He or she may be required to help, on occasion, colleagues with the common software and programs used.

The employee may be required to train new secretaries.

If need be, he or she performs any other related duty.

Required qualifications

Schooling

Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

Other requirements

Have a basic knowledge of office automation.

*The nature of the work, the characteristic duties and the qualifications required are taken from the Classification Plan

Rates and steps (dollars)

Step Rates
2016-03-31
2016-04-01 to
2017-03-31
2017-04-01 to
2018-03-31
2018-04-01 to
2019-04-01
Rates as of
2019-04-02#
1 17,93 18,20 18,52 18,89 20,55
2 18,47 18,75 19,08 19,46 20,98
3 18,99 19,27 19,61 20,00 21,42
4 19,59 19,88 20,23 20,63 21,87
5 20,15 20,45 20,81 21,23 22,35
6 20,75 21,06 21,43 21,86

#In 2019, the new salary structure will apply.  This is why salary increases are above average and there is no longer a salary step 6. More details on the new salary structure (in French).